EQUIPMENT RENTAL AGREEMENT
Effective date: [DATE]. Complete the bracketed fields and remove unused options before signing.
Owner: [FULL LEGAL NAME], [ADDRESS], [NOTICE EMAIL].
Renter: [FULL LEGAL NAME], [ADDRESS], [NOTICE EMAIL].
1. EQUIPMENT AND PERIOD
Items, serial numbers, accessories and replacement values: [LIST]. Condition and photos on delivery: [DETAILS]. Rental period: [START / END]. Delivery, collection and transport costs: [ALLOCATION].
2. CHARGES
Rental rate and currency: [DETAILS]. Deposit: [AMOUNT]. Payment dates, taxes and any late-return rate: [DETAILS]. Deposit deductions require supporting details; the balance is returned within [NUMBER] days after inspection.
3. USE AND MAINTENANCE
Use only for [PURPOSE / LOCATION] by trained and authorized operators. No subhire or modification without consent. Owner supplies operating instructions and equipment meeting the agreed condition. Routine care, inspections and consumables: [ALLOCATION]. Stop use and report unsafe equipment promptly.
4. LOSS AND BREAKDOWN
Report loss, damage or breakdown promptly. Responsibility for repair, ordinary wear, pre-existing faults and replacement: [TERMS]. Insurance and deductible: [DETAILS]. Hire charges during an equipment failure not caused by the renter: [SUSPENSION / REFUND TERMS].
5. RETURN AND TERMINATION
Return to [LOCATION] on [DATE] in the recorded condition, allowing ordinary wear. Material breach has [NUMBER] days to cure following notice. Early return or cancellation charges: [SPECIFIC TERMS OR NONE]. Recovery of equipment must use lawful access and procedures.
6. NOTICES AND CHANGES
Notices must be sent to the addresses above by [AGREED DELIVERY METHOD] and take effect on [AGREED RECEIPT RULE]. Each party must promptly notify the other of changed contact details. Changes to this agreement must be recorded in writing and accepted by all affected parties.
7. LAW AND DISPUTES
Governing law: [AGREED LAW]. Courts or other agreed dispute process: [FORUM AND PROCESS]. The parties will first try to resolve a dispute through their named contacts for [NUMBER] days, without preventing urgent relief or missing a legal deadline. Nothing in this agreement removes rights or requirements that cannot lawfully be excluded.
8. COMPLETE AGREEMENT
This document and its completed schedules record the agreement on this subject. If a term cannot be enforced, the remaining terms continue to the extent permitted. Each signatory confirms authority to sign for the named party. Counterparts and electronic signatures may be used where permitted; any additional signing formalities must still be completed.
SIGNATURES
Owner: [NAME]
Signature: ____________________ Date: ____________________
Signing capacity, if applicable: [TITLE / CAPACITY]
Renter: [NAME]
Signature: ____________________ Date: ____________________
Signing capacity, if applicable: [TITLE / CAPACITY]